Cortex AI · Property Operations

We build the AI ops team
that property managers
actually trust with money.

Maintenance, leasing, and accounting — handled 24/7 by agents that plug into the tools you already run on.

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The load

Every week your team answers the same 200 tenant emails, chases the same vendors, reconciles the same deposits, and burns the weekend on a 6pm maintenance ping.

Cortex agents close the loop before you know it opened.

What we ship

Three agents. One operating layer.

Purpose-built for the three workloads that eat your week. They live inside your existing stack — Buildium, Gmail, Google Workspace, Telegram — and log every action they take.

Maintenance
01 — Maintenance Agent

The 6pm ping, handled.

Tenant submits a work order. Agent triages severity, routes to the right vendor, confirms the appointment, and notifies the tenant. You see the closed ticket Monday morning.

18:04 · tenant — "my heat is out"
18:04 · agent — severity: high · routing to HVAC vendor
18:07 · vendor — accepted · eta 07:30
07:42 · agent — ticket closed · $180 invoiced to owner
Leasing
02 — Leasing Agent

Inquiry to signed lease.

Inbound inquiries get pre-qualified, scheduled, followed up on. DocuSign lease, e-transfer deposit verified, Buildium record created — without your leasing coordinator touching a single form.

mon — 34 inquiries · 21 pre-qualified
tue — 14 showings booked automatically
wed — 6 applications sent · 2 leases out
fri — 1 signed · deposit verified · keys scheduled
Accounting
03 — Accounting Agent

Rent roll that reconciles itself.

E-transfers, card payments, bank feeds — matched against your rent roll in real time. Anomalies surface to you with an explanation. Month-end owner statements drafted and ready for approval.

1st · 06:00 — 412 rents posted · 398 received
3rd · 09:12 — 11 NSF flagged · notices drafted
5th · 14:20 — owner statements ready for review
30th — month closed · 0 manual entries
How it works

We deploy alongside your ops team, not over them.

Four weeks from kickoff to a first agent in production. You stay in control of every tool, every rule, every dollar.

STEP · 01

Operations audit

We sit with your team for a week. Watch the tickets, the emails, the spreadsheets. Map where the hours actually go. Come back with a ranked list of automation candidates — highest ROI first, never the shiniest.

STEP · 02

Agent configuration

We configure the agent against your tools (Buildium, Gmail, bank feeds, DocuSign). Your SOPs become its guardrails. Nothing is invented — the agent only does what your team already does, just faster and around the clock.

STEP · 03

Shadow mode, then live

Two weeks in shadow mode: agent proposes, human approves. You see every proposed action before it ships. When the approve-rate crosses 95%, we cut it live with a human-in-the-loop gate on the high-stakes ones.

STEP · 04

Weekly review, continuous tune

Every Friday you get the numbers — tickets closed, hours saved, exceptions flagged. We tune the agent against the exceptions. Every quarter we retire another repeating workload from your team's week.

Receipts

Numbers from the first three deployments.

0
Tickets closed · Q1 2026
Across 5 PM teams running Cortex in production. Every one audited — 94% zero-touch.
0%
Time back for ops leads
Measured week-over-week against a pre-Cortex baseline of their ticketed work.
0min
Median ticket close time
From tenant submission to vendor dispatched — including the 6pm and weekend pings.
Our team stopped dreading Monday morning. The inbox was already triaged, half the tickets were already closed, and the weekend maintenance pings had vendor appointments on the calendar. That's when I knew this wasn't another tool — it was actually doing the work.
— operator, 1,200-unit portfolio · 3 months live
Next step

Tell us your worst repeating task.

One email. No sales call script. If it's a fit, we'll show you a Cortex agent doing your worst repeating task within a week.

admin@meetcortex.ai →

We read every one. Usually reply within the day.